The Complete Guide to Event Rentals on Eventlyst

What You Need and What It Costs

 

Suddenly I understood why people get so excited about party planning. The variety is incredible, but it can also feel a bit overwhelming when you’re trying to create the perfect event without spending a fortune. That’s where platforms like Eventlyst come in – they make it so much easier to find exactly what you need while supporting local vendors in your community.

When I first discovered Eventlyst about a year ago, I was immediately drawn to the concept. Instead of being stuck with whatever one rental company had in stock, I could browse through multiple local vendors and find exactly what matched my vision. It’s like having access to everyone’s party closet in your area!

How Eventlyst Actually Works

Before we dive into specific rentals, let me explain what makes Eventlyst different from traditional rental companies. It’s essentially a marketplace where local vendors – think recently married couples with leftover wedding decor, event planners with extra inventory, small local rental shops or creative individuals with unique pieces – list their items for rent.

This means you’re not just supporting big rental chains; you’re helping local families and small businesses while getting access to one-of-a-kind pieces you won’t find anywhere else. Individual vendors set their own pricing, which means costs can vary by location and vendor.

Tables: The Foundation of Your Event

Tables are probably the most essential rental for any event, and Eventlyst has an impressive variety to choose from. I’ve seen everything from classic round banquet tables to trendy farmhouse-style pieces that would make Pinterest jealous.

What You’ll Find:

• Standard round tables
• 6′ rectangular tables (perfect for buffets or cake displays)
• Cocktail tables for mingling areas
• Specialty pieces like rustic farm tables and vintage pieces

Average Pricing: Based on what I’ve observed across different markets and cities, you can expect to pay around $8-15 per table for standard round or rectangular tables. Specialty tables like those gorgeous farmhouse pieces or unique vintage finds can run $20-45 per table, but honestly, they’re often worth it for the wow factor they add to your event and you don’t need to rent a tablecloth to cover the table.

Chairs: Comfort Meets Style

Nothing kills a party vibe like uncomfortable seating, and I learned this the hard way at a friend’s outdoor wedding where we sat on rickety folding chairs for four hours. Eventlyst vendors seem to understand this because the chair selection is really impressive.

Popular Options:

• White folding chairs (the classic wedding choice)
• Chiavari chairs in various colors
• Cross-back wooden chairs for that rustic-chic look
• Lounge furniture for more relaxed setups

Average Pricing: Standard folding chairs typically run $2-4 per chair, while those Instagram-worthy chiavari or cross-back chairs will cost you $5-8 per chair. Specialty seating can range $70-200 per piece.

Here’s a pro tip I wish someone had told me earlier: someone needs to set up the chairs. Set-up is not included in most rental prices.

Backdrops: Creating Your Perfect Photo Moment

This is where Eventlyst really shines compared to traditional rental companies. The backdrop selection is absolutely incredible, and since many of the vendors are creative individuals or former brides, you’ll find unique pieces that will make your event stand out.

What’s Available:

• Flower walls and greenery backdrops
• Balloon installations and arches
• Fabric draping and pipe systems
• Custom neon signs and light-up letters
• Themed backdrops for specific celebrations

Average Pricing: Simple fabric backdrops or pipe and drape systems start around $25-50 per day. Those stunning flower walls or elaborate installations can range from $75-200 per day, depending on size and complexity. Custom pieces or large installations might cost $200-500, but when you consider that professional event designers charge thousands for similar setups, it’s actually a steal.

– BROWSE FULL BACKDROP INVENTORY –

Linens: The Details That Tie Everything Together

I never realized how much of a difference good linens could make until I attended an event with gorgeous tables but cheap, wrinkled tablecloths. It’s amazing how the right linens can elevate your entire setup from “nice party” to “magazine-worthy event.”

Linen Options:

• Standard polyester tablecloths in every color imaginable
• Elegant satin or silk-look options
• Specialty napkins and cloth napkin sets
• Chair covers and sashes
• Table runners and overlays

Average Pricing: Basic polyester tablecloths run about $8-12 per table, while upgraded materials like satin or specialty fabrics cost $15-25 per table. Napkin rentals typically add $0.50-2 per place setting. Chair covers, if you choose to use them, usually cost $1-3 per chair

Drink Stations: Keeping Your Guests Happy

Whether you’re serving signature cocktails, coffee, or just water with cucumber slices, having designated drink stations keeps things organized and adds a professional touch to your event.

Popular Drink Station Options:

• Mobile bars and bar carts
• Beverage tubs and dispensers
• Coffee and tea stations
• Wine barrel bars for rustic themes
• Elegant glass beverage dispensers

Average Pricing: Basic beverage dispensers start around $15-25 per day. Those gorgeous mobile bars and bar carts that look like they belong in a fancy hotel typically rent for $50-100 per day. Specialty pieces like wine barrel bars or custom-built stations can range $100-200, but they’re often conversation starters that guests remember long after the event.

Making the Most of Your Eventlyst Experience

After using the platform for several events now, I’ve learned a few tricks that can save you money and stress:

Book Early: The best pieces get snagged quickly, especially during wedding season. I try to book at least 2-3 months in advance.

Check Location: Double check the location of the item you want to rent prior to booking your rental.

Plan for Delivery: Not all vendors deliver, and those who do may charge extra. Factor this into your budget and timeline.

The Bottom Line on Event Rental Costs

While Eventlyst pricing can vary by location and vendor, here’s what I budget for a typical 100-person event:

• Tables (10 round tables): $80-150
• Chairs (110 chairs): $220-550
• Basic linens: $80-120
• Simple backdrop: $50-100
• Drink station: $75-150

Total estimated range: $505-1,070 for basic rentals, before delivery fees.

For comparison, traditional rental companies in my area would charge $1,200-1500 for similar items, but with far fewer style options.

Why I Keep Coming Back to Eventlyst

What I love most about this platform is the personal touch. You’re not just renting items – you’re supporting real people in your community who are passionate about creating beautiful events. Many vendors are happy to offer styling advice or suggest complementary pieces you might not have considered.

Plus, the variety is unmatched. Where else can you find vintage brass candelabras, modern acrylic tables, and rustic wooden signs all in one place?

The key to success with Eventlyst is planning ahead and building relationships with vendors you trust. Once you find someone whose style aligns with yours and who’s reliable, they become your go-to for future events. It’s honestly made event planning so much more enjoyable and affordable than I ever expected!